Events Consultant, Defence

Join a growing international defence software company and play a hands-on role in delivering impactful global events. We are seeking a highly organised and proactive Events Consultant to support the planning, coordination and delivery of events that showcase our innovative solutions and strengthen relationships across the defence sector.
If you thrive in a fast-paced environment and take pride in getting the details right, this role is for you.

The role: Keep our events running seamlessly

Reporting to the Events Manager, Defence, you will provide essential administrative and logistical support across 40+ events and exhibitions annually — from major international trade shows to customer briefings and internal gatherings. You will be the organisational backbone of the events team, ensuring everything behind the scenes runs smoothly so that every event leaves a lasting impression.

This is a hands-on role that sits at the heart of the team, supporting the full event life cycle from initial planning through to on-site delivery and post-event wrap-up.

Your responsibilities

Event logistics & coordination:

•    Support the planning and execution of international event logistics end-to-end, from initial scoping through to on-site delivery, coordinating supplier bookings, venues, deliveries and timelines throughout.
•    Prepare and manage all event materials including schedules, signage, delegate packs and equipment lists, while maintaining clear action logs and resolving supplier issues promptly.
•    Serve as the central point of contact for defence events, providing clarity and coordination across internal stakeholders and ensuring smooth communication at every stage.
•    Work closely with the international sales team to align event activity with business development priorities, supporting customer engagement and lead generation objectives.
•    Partner with the wider Defence Marketing & Communications team to ensure events are fully integrated into the broader marketing programme, with consistent messaging and joined-up delivery across every touchpoint.

Administrative support:

•    Maintain event documentation, databases and shared folders to ensure the team always has accurate, up-to-date information.
•    Track budgets, invoices and purchase orders, ensuring timely processing and flagging variances.
•    Manage event registrations, guest lists and attendee communications with accuracy and professionalism.

On-site event support:

•    Provide hands-on support across event set-up, delivery and breakdown, acting as the primary on-site point of contact for suppliers, staff and attendees — this role requires genuine presence and ownership on the ground.
•    Liaise closely with event organisers and our external event management company before and during events to coordinate logistics, manage timelines and ensure seamless execution.
•    Travel internationally to represent Systematic across our global programme, including major defence trade shows and exhibitions, ensuring our stands and event spaces are always immaculate, on-brand and ready to make the right impression.
•    Troubleshoot issues quickly and professionally, remaining calm and solutions-focused under pressure, with a personal commitment to how Systematic is presented at every event.

The team: Join a collaborative and global team

You will be a member of the Defence Marketing & Communications team, spread across locations in Denmark, Germany and the UK. Your primary workspace will be our Farnborough office, working alongside colleagues in the UK while collaborating daily with the wider international team. This role offers a genuine opportunity to work in a truly international environment, supporting events that matter to defence organisations across more than 50 nations.

You bring: Strong organisational skills, a proactive mindset and a passion for delivering excellent events

You bring proven events experience — ideally gained in an events, operations or professional services environment — and a track record of managing competing priorities with accuracy and calmness. You understand that great events depend on great preparation, and you take ownership of the details that make the difference.

We are also looking for someone who is:

•    highly organised with strong attention to detail, able to juggle multiple workstreams and communicate clearly with suppliers, colleagues and attendees — both in writing and in person
•    confident using Microsoft Office and CRM tools, and who picks up new systems quickly, and who is ideally familiar with project coordination or event registration platforms
•    calm under pressure with a practical, solutions-focused mindset and the flexibility to pitch in wherever needed, including occasional international travel and out-of-hours support
•    a collaborative and positive team player who takes pride in their work and brings a proactive attitude to everything they do
•    Previous experience in events logistics, coordination, or working with external suppliers and venues is desirable but not essential.

Please note that you must be eligible to live and work in the UK and meet the requirements for a BPSS check or additional security checks commensurate with your role. Read more here. 

Benefits – Systematic Farnborough

•    Permanent, full-time position (37.5 hours per week) based in Farnborough, starting immediately
•    Hybrid working pattern with two days working from home; flexibility required around event days with time off in lieu provided
•    Stakeholder pension scheme operated by Scottish Widows
•    Private healthcare
•    25 days of holiday plus bank holidays
•    Corporate discounts through our ADS Group membership

Never stop developing 

Systematic is Denmark’s largest privately owned software company, developing innovative IT solutions since 1985. Proudly Danish, truly international and people-centric, we create intelligent software that drives progress and improves lives. Our solutions support critical decision-making in defence, healthcare and the utilities, with over one million daily users across more than 50 countries. Trusted by over 50 nations and NATO, our SitaWare software advances military operations, while our Columna solutions enhance care in hospitals worldwide. At Systematic, we never stop developing – it’s not just a place to work, but a place to belong. 

Start your development here 

Application deadline is March 30 – click Apply Now and send us your CV today.

Curious about this position?

Pernille Aakjær Andersen

Senior Talent Acquisition Partner